Robotic Process Automation (RPA)
Case Study 1

Company Background

Sasaran Technologies collaborated with a prominent manufacturing company to enhance its invoice processing efficiency. The company faced challenges in handling a large volume of invoices from diverse vendors, leading to manual data transcription and approval delays. To overcome these hurdles, the company sought an RPA-driven solution to optimize the end-to-end invoicing process.

Industry

Manufacturer of pharmaceutical devices

Technology Adopted

MINITAB

Challenges Faced

The manufacturing company struggled with the processing of invoices from numerous vendors, each employing varying formats. Manual data entry into SAP by over four full-time employees proved time-consuming. This led to prolonged processing times and hierarchical approval bottlenecks, hampering overall operational efficiency.

Our Approach

To tackle the invoice processing dilemma, Sasaran Technologies used process automation. These bots were specifically designed to comprehend and extract data from a variety of semi-structured and unstructured scanned and image-based documents. By automating data extraction and streamlining approval workflows, we aimed to accelerate the invoice processing timeline.

Benefits

  1. Enhanced Efficiency: RPA eliminated manual data entry, reducing processing times by over 70%, leading to quicker vendor payments and improved relationships.
  2. Error Minimization: Smart Bots’ precise data extraction reduced the error rate significantly, enhancing accuracy and preventing financial discrepancies.
  3. Scalability: The automation solution allowed the company to effortlessly handle varying invoice formats and increasing invoice volumes without adding substantial human resources.
  4. Faster Decision-making: Hierarchical approvals were expedited through automated routing, ensuring quicker decision-making processes and smoother operations.
  5. Sasaran Technologies successfully utilized RPA to revolutionize the manufacturing company’s invoice processing. By implementing Smart Bots, the company experienced amplified operational efficiency, minimized errors, scalable processing capabilities, and accelerated decision-making. This case exemplifies the transformative potential of RPA in optimizing intricate business processes.